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Who Will Be The Members Of Next Year’s GC?

We have announced the 52nd SLT AGM and we are keen that our membership are aware that all roles on SLT’s General Council are open for anyone to stand.

Some of you may not be sure what being on General Council means. In a nutshell it means being a Director of the Theatre and we must conduct all our business in line with Charity Commission rules. We need to be open, transparent, solvent and maintain good governance. Everything we do is to further the smooth running of the theatre so we can put on great performances and have fun!

Current members of General Council have developed ‘role profiles’ so you can see what work people do and what areas people are responsible for (see tabs below or download document at the end of this article). We will also be delighted to talk to anyone about what this means in practice. Just come and ask. And if you’re elected we’ll have a handover period.

Job Purpose
To ensure that General Council is effective in its task of setting and implementing South London Theatre’s direction and strategy.

Key Responsibilities
1. Participate as a full member of General Council and undertake all duties in line with requirements of a Company Director as outlined by the Charity Commission.
2. To take the chair at General Council meetings. This will involve: the determination of the order of the agenda; ensuring that the General Council receives accurate, timely and clear information in the determination of it’s business; keeping track of the contribution of individual directors and ensuring that they are all involved in discussions and decision-making. At all meetings the Chair should direct discussions towards the emergence of a consensus view and sum up discussions so that everyone understands what has been agreed.
3. Ensure that follow up actions are undertaken to promote the smooth running of the theatre and in line with the annual workplan.
4. To ensure effective communication with SLT Membership regarding issues and decisions supporting the running of the theatre.
5. To chair SLT’s Annual General Meeting (AGM) outlining the current position of the theatre to its members. To write and present the Chair’s Report. To call and chair any Extraordinary General Meetings (EGM) as required.
6. To act as SLT’s leading representative which will involve the presentation of SLT’s aims to the outside world. This may include a wide and diverse range of events, such as:
   • hosting SLT’s annual Gala show
   • meetings with Heritage Lottery Fund representatives
   • meetings with local Councillors
   • meetings with local community groups
7. Liaise with the Chair of SLT BPT on matters of joint concern and importance.
8. To ensure membership concerns are investigated and addressed. Investigations may be undertaken by the Chair or delegated.
9. To authorise financial payments
10. Promote equality, diversity and inclusion and good safeguarding practices.

Personal Skills
   • ability to think critically, ask questions, and challenge unsubstantiated opinions
   • ability to understand issues from different perspectives
   • ability to make informed decisions efficiently and take action when needed
   • ability to be objective at all times about what is best for the whole of SLT
   • ability to articulate ideas, opinions, rationales, and comments in a clear, concise, and logical manner to address the needs of the audience
   • ability to speak in front of small and large groups with a professional demeanor
   • engaging, personable and approachable

Job Purpose
To support and deputise for the Chair on all matters.

Key Responsibilities
1. Participate as a full member of General Council and undertake all duties in line with requirements of a Company Director as outlined by the Charity Commission.
2. Undertake specific projects to support the smooth running of the theatre.
3. To ensure effective communication with SLT Membership regarding issues and decisions supporting the running of the theatre.
4. To liaise with the Training Director to ensure training matters for children, young persons and adults are developed and delivered under the direction of General Council.
5. To act as a representative of SLT at internal and external events to promote SLT’s aims. This may include a wide and diverse range of events, such as:
   • meetings with Heritage Lottery Fund representatives
   • meetings with local Councillors
   • meetings with local community groups
6. To undertake investigation into membership concerns where delegated by the Chair.
7. Promote equality, diversity and inclusion and good safeguarding practices.

Personal Skills
   • ability to think critically, ask questions, and challenge unsubstantiated opinions
   • ability to understand issues from different perspectives
   • ability to make informed decisions efficiently and take action when needed
   • ability to be objective at all times about what is best for the whole of SLT
   • Ability to articulate ideas, opinions, rationales, and comments in a clear, concise, and logical manner to address the needs of the audience
   • ability to speak in front of small and large groups with a professional demeanor
   • engaging, personable and approachable

Job Purpose
To manage the technical running of the theatre, ensuring productions are carried out safely in line with health and safety requirements.

Key Responsibilities
1. Participate as a full member of General Council and undertake all duties in line with requirements of a Company Director as outlined by the Charity Commission.
2. To have care and control of all stage equipment (including lighting and sound).
3. To liaise with the Theatre Directors regarding the technical feasibility of productions.
4. Promote excellent practice with regards to health and safety and ensure risk assessments are undertaken.
5. To ensure that the Stage Manager of each production effectively carries out the ‘Get in’ and ‘Get out.’
6. Provide training on backstage and technical areas of show production. Lighting, sounds, construction, health & safety, etc.
7. To ensure that stocks of consumables are maintained.
8. To maintain an up-to-date inventory of all non-consumable stock.
9. To advise annual financial meetings called by the Financial Director of expenditure requirements for the projected Season and to administer the allocated budget.
10. Promote equality, diversity and inclusion and good safeguarding practices.

Technical skills
• Basics of rigging, lighting systems, sound and projection
• General construction/engineering for set construction
• Basics of electrics and electronics   
• Computer literate. (PC systems and hardware) Personal Skills
• Problem solving
• Team Player

Job Purpose
The Public Relations Director is the first point of contact for outreach with press and other cultural associations and is responsible for publicity strategy, building and maintaining the SLT brand and all PR matters for SLT. This includes managing a small team of volunteers that assist the Public Relations Director in the delivery of the following areas.

Key Responsibilities
1. Participate as a full member of General Council and undertake all duties in line with requirements of a Company Director as outlined by the Charity Commission.
2. Publicity responsibilities
   • creative and quality control of images, print materials and merchandise
   • maintaining and updating an online digital archive of publicity materials (including show photography)
   • ensuring that all SLT activities are publicised (digital & print)
   • liaising with directors to supply show publicity for their plays
   • organising printing of show publicity including programmes (bi-weekly)
   • distributing show publicity (50 venues across Lambeth and Southwark)
   • ensuring the season brochure is printed (quarterly) and distributed
   • maintaining a postal list of members who have no internet access and posting printed materials to them quarterly (minimum)
3. Maintaining regular and engaging social media including
   • the SLT website
- publishing regular articles & notices (to be included in newsletter)
- sharing articles and notices to social media
- publishing audition notices & social events
- regularly updating homepage
- keeping information on website up-to-date (menus & documents)
   • overseeing editorial of the SLT eNewsletter (delivered by MailChimp)
   • overseeing and moderating the SLT Twitter account
   • overseeing and moderating the SLT Instagram account
   • overseeing the SLT Facebook Theatre and Group pages
   • overseeing the Google Business page
4. Event management
   • liaising with West Norwood Feast – SLT attends 3 times yearly
   • liaising with Lambeth Council to attend Lambeth Country Show (annually)
   • co-ordinating volunteers to set up, manage and take down SLT stalls at Feast and the Lambeth Country Show
   • liaising with organisers of SLT’s art festival Fest Norwood (annually)
   • developing opportunities for SLT presence at other events
5. Other responsibilities
   • manage a yearly budget
   • training and developing volunteers to use website and newsletter software and having oversight of the work produced
   • promote equality, diversity and inclusion and good safeguarding practices

Technical skills
• WordPress
• understanding of social media
• event management
• excellent written and verbal communication skills

Personal Skills
• strong organisational abilities
• leadership abilities to manage and motivate volunteers and colleagues
• team work skills and the ability to work alone
• attention to detail to make sure all aspects of the theatre publicity run smoothly
• flexibility and the ability to juggle competing priorities
• creative problem-solving skills
• the ability to work well under pressure

Job Purpose
To support the smooth running of General Council (GC), ensuring activities and issues are brought forward for discussion and approval and decisions documented. To support the Chair in resolution of members’ issues.

Key Responsibilities
1. Participate as a full member of General Council and undertake all duties in line with requirements of a Company Director as outlined by the Charity Commission.
2. Convene a schedule of monthly GC meetings ensuring, under direction of the Chair, the agenda, minutes and any papers for discussion are circulated in a timely manner.
3. Take, write up and distribute minutes of GC meetings.
4. Maintain and update the annual workplan and bring forward items for discussion and approval.
5. Liaise with the Secretary of SLT Building Preservation Trust (BPT) to exchange minutes and raise items for joint discussion and agreement.
6. Liaise with the Company Secretary to organise and publicise the Annual General Meeting (AGM):
   • advertise and receive nominations
   • circulate agenda and presentations
   • manage the election processes
   • ensure amendments to articles and bye-laws are enacted
7. To support the Chair in resolution of members’ issues.
8. Promote equality, diversity and inclusion and good safeguarding practices.

Personal Skills
• ability to write clear and accurate minutes
• attention to detail
• ability to plan
• team player
• empathetic
• promote the running of SLT though collective responsibility

Job Purpose
To manage the day to day administration of SLT membership, including registrations, renewals and ad-hoc prize memberships and play a key role in driving and promoting membership in all forms.

Key Responsibilities
1. Participate as a full member of General Council and undertake all duties in line with requirements of a Company Director as outlined by the Charity Commission.
2. Process all online and paper registrations, ensuring each new member is set up with a TicketSource account and added to the mailing list.
3. Administer the online and offline membership systems to maximise renewal via timely and correctly applied (automatic and manual) payment requests.
4. Arrange, publicise, promote and host regular New Member Nights to provide an accessible touch-point for those considering SLT membership or wishing to understand and get better value from it.
5. Liaise with Publicity team, to ensure all publicity materials relating to membership and membership concerns are clear, effective and productive, including the SLT website and the SLT and SLT Members Group Facebook pages.
6. Liaise with Theatre Committee and show directors to ensure that all those participating in SLT productions are Full Members of the club for the entire duration of their involvement.
7. Ensure the SLT revenue accrued via PayPal is transferred on a monthly basis to the appropriate SLT bank accounts.
8. Pick up failed online registrations to attempt to ensure that customer intention to join converts to customer action and ultimately to SLT revenue.
9. Be active by email, on social media and face to face, addressing any membership or membership-related queries.
10. Actively promote membership at SLT events and promotions, including e.g. Open Days, West Norwood Feast etc.
11. Honour SLT’s commitment to community participation, integration and inclusion via the provision and administration of prize memberships offered at community events, e.g. Local School Fairs and Fetes.
12. Monitor membership performance statistics in order to have a clear idea of membership trajectory.
13. Promote equality, diversity and inclusion and good safeguarding practices.

Technical skills
• competent IT literacy with a basic level of familiarity with everyday online payment systems and MS Office.

Personal Skills
• good interpersonal skills with the disposition appropriate to welcoming members and “softly selling” membership at all times.
• good organisational skills, to ensure timely and accurate completion of tasks
• good problem-solving skills to address the concerns of members at all times and work toward ensuring membership runs smoothly for all.

Job Purpose
To be responsible for the artistic direction of the theatre and ensure the season is planned and delivered effectively and legally.

Key Responsibilities
1. Participate as a full member of General Council and undertake all duties in line with requirements of a Company Director as outlined by the Charity Commission.
2. To structure the theatrical Seasons, within which SLT productions should make up a minimum of 65% of the artistic programming.
3. To consider and programme any other workshops and training-orientated events, including those by visiting professionals, companies or other productions.
4. To consider and programme performance opportunities for all SLT groups, as exist from time to time, including Youth classes, Writers’ Circle, etc.
5. To be responsible for the choice of material performed, the production directors and for the competence of all productions staged.
6. To ensure that the choice of material to be performed can be successfully administered in terms of space, casting and technical resources.
7. Theatre Directors may attend casting readings and will follow rehearsal progress and oversee all productions.
8. To appoint, for the theatrical season, a person or persons (directly responsible to the Theatre Directors) to perform administrative duties, including royalty applications, performing rights returns, minuting of meetings, space scheduling and notification of production information to other administrative departments, e.g. Publicity, Front of House, Training, Open Day organisers and Members’ Club, etc.
9. With the approval of General Council, to appoint, for the theatrical Season, a Technical Co-ordinator (directly responsible to the Theatre Directors) to work with the General Stage Manager, her/his tasks to include the smooth running of their individual areas, liaison with Production Directors regarding crewing and with any Maintenance and Safety Officers regarding the upkeep of hardware, stock and facilities.
10. To ensure that Production Directors hold Production meetings, or via other appropriate communication, and that they are attended by/communicated to all relevant technical staff.
11. To prepare, for presentation to annual Finance meetings called by the Financial Director, a proposed expenditure budget for each Season for which they are responsible.
12. To prepare a Theatre report for the end of year Annual Report.
13. Promote equality, diversity and inclusion and good safeguarding practices.

Personal Skills
• creativity and the ability to express yourself both orally and in writing
• persuasiveness and a willingness to take artistic risks
• self-motivation and the ability to motivate and inspire others
• the ability to work as part of a team and time management skills
• an awareness and understanding of technical issues, the workings of a theatre and the process of performance and acting
• the ability to develop innovative ideas and to solve problems creatively and practically

Job Purpose
To support General Council in roles not allocated elsewhere

Key Responsibilities
1. Participate as a full member of General Council and undertake all duties in line with requirements of a Company Director as outlined by the Charity Commission.
2. To support the Finance Director – currently by handling all SLT payments
   • receiving and checking payment requests and expense claim forms from directors, GSM, stage managers, Rights Officer, BPT, payroll administrator etc.
   • confirming payments with the FD where necessary.
   • making electronic payments up to an agreed limit
   • raising cheques and arranging counter-signature for higher payments
   • making bank transfers to ensure payments can be met.
   • keeping a paper file of all paid invoices and receipts for the FD and HMRC end of year reconciliation.
   • reconciling to bank statement at the end of each month
   • maintaining a spreadsheet shared with the FD recording net, VAT and gross figures for the FD to prepare VAT returns, referenced to paper file and bank statements
3. To support Theatre Committee
   • currently as Rights Officer. To apply for all show rights, keep records and arrange payment at the appropriate time
   • currently as Music Rights Officer. To work with the Building Manager to account to PRS/PPL for music used by shows
   • currently as Submissions Administrator. Set up online submission form, database and response email system (these tasks can be taken over by any other suitable member)
4. To support General Council in the development and promotion of the Theatre programme
5. Promote equality, diversity and inclusion and good safeguarding practices.

Technical skills
Computer skills including spreadsheets, online banking, shared documents, printing, scanning etc.

If you’re not sure, or would like to dip your toe in the water without fully committing, we would be delighted to build teams of people around some key roles. We have already started doing this with publicity and it is working well.

And if you don’t want to do the formal stuff, that’s fine, you can be involved in other ways – do a bar shift, front of house, raffle, a box office shift, help with wardrobe or props, help build a set. The more of us who do a little bit, the easier it is for all of us.

If you want to stand get the nomination form below completed and send to Fiona Daffern, General Secretary by 6 May 2019.

 

Responsibilities of Directors & Trustees

Nomination Form

All GC Roles